A hybrid event means combining the benefits of a physical event and an online one. This means while you are having the physical event, you are also broadcasting it online, allowing you to have a broader reach.

These days, a hybrid event allows companies to maximize their events, which can lead to better sales and better brand recognition. If you are holding a hybrid event for your business soon, here are some planning tips to keep in mind:

1.Pick the right Calgary audio visual companies to team up with.

You are going to need audio visual equipment for your event. For the physical event, you need these audio visual companies in Calgary to provide everything you need such as projector screens, speaker systems, microphones, and many other AV equipment. They can also assist in setting up live streaming so that everything runs smoothly.

Pick Calgary audio visual companies who have a lot of experience in dealing with hybrid events such as ProShow Audio Visual. Not only can they help you set up the right equipment for your needs, but they can also back it up with excellent technical support.

2.Keep your audience engaged.

You aren’t just talking to your physical audience. You also need to make sure your online audience is engaged. Adding a section in your program that will include an online audience can help. You can get them to cast their votes online or come up with a game where they can also participate.

Offering prices to both physical and online audiences for your games can go a long way in keeping them engaged.

3.Check the venue.

Is the venue ideal for your hybrid setup? It might be great as a physical event venue but will also work for digital events? Make sure there is proper placement of cameras and the venue itself can ensure good audio transfer. If the acoustics are bad, it might not translate well in your digital event. A bigger venue might need more speaker systems or even a special kind of speaker system to avoid distortions in sound.

It’s good to talk to your event coordinator and suppliers such as AV equipment rental services so that you can plan the event together. Assess your needs and communicate it well to your event planners and suppliers. That way, they can provide you with the equipment you need for a successful event.